Meetings are unavoidable in business but no one is happy having to travel constantly to attend meetings at different places. You will be spending too much money on these meetings if you are not careful not to mention the time that will be wasted traveling. Therefore, it is high time you switched to free conference calls. When you hold free conference calls people will not have to disrupt their day to move elsewhere for the meeting and they also won’t interrupt their work schedule. Even among co-workers, it is a great way to facilitate quick and effective communication. In addition, everyone else will be listening when a particular person is speaking if you want the message to reach a particular person you will be able to speak to him or her directly. Emails will not rely on the tone of voice you wanted the recipient to hear when you speak. When you tell people that the message is actually urgent on an email some will still read and forget about it and your message may also be misunderstood. On top of that, free conference calls allow the leaders to set the mood so that the rest of the team can follow that.
You will have clear information concerning all the people who will be attending the meeting. Besides that, their departments, titles and even names will be provided. If a company has many departments it will not be in favor of the set goals if each is operating with no regard for the other. There will be few hiccups if all the departments are deliberating about the best ways they can continue working together. This is also a great platform for the top leaders to insist on why collaboration is crucial in such a case. Without collaboration, even the simplest tasks will require the concerned parties to keep calling for that to be done.
Chain emails have been used for a while now but they are not the best given how confusing they can be at times. Things can get confusing the longer the thread becomes because even finding the recent message and knowing the exact one you need to reply to is not easy. It might be bearable if this happens just once but with each department using chain emails to communicate to the others things can become quite complicated and going on with the other tasks can be hindered by this. There won’t be a need for chain email when every important is discussed during free conference calls. After the meeting, everyone will be busy with work.